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When organising your conference or
event, it can give you great pace of mind to choose venue operators who have
made a meaningful commitment to being as environmentally friendly as possible.
We are sure you want to carry this
ethos over into your event, so here are some tips to help you be as green as
you can.
Location – Think carefully about where you should hold your event,
how people are going to get there, and whether your proposed venue is the most
sensible option for those wanting to keep their travel to a minimum. A well
equipped venue, like 99 City Road, will be
able to provide video conferencing facilities to help delegates who can’t get
there easily or who cannot justify the travel involved. Similarly, for those
delegates who plan to stay overnight, think about recommending hotels and
accommodation that are within walking distance of the venue that implement
their own green initiatives, such as towel re-use programmes.
Transport links – Strong public transport
links can mean the difference between fairly eco-friendly travel and everyone
rolling in to your conference in their cars. If a car is the only option for
some, encourage your delegates to car share,
where possible, to lower their carbon footprint.
Go paperless – We are all adjusting to paperless offices and there
is no reason why your conference cannot follow the same principles. Apps, QR
codes, intranet, websites and social media all come into their own for event
planning and for the running of the event – use them.
Ditch plastic – A few years go plastic was seen everywhere at conferences
and event – water bottles, goodie bags, information packs, cutlery, even name badges
were routinely plastic. Happily things have moved on and there are lots of
options. Use recycled card or paper items, serve water in glasses and jugs, and
always be ready to ask the question: ‘is this item useful, necessary and
eco-friendly?’ If the answer is no, then think again.