Practical Tips & Advice

5 Top Tips for Choosing the Perfect Conference Venue

Published: 01 Apr 2020

During these times of uncertainty, it may seem difficult to focus on your future conferences and events. However, this is actually the perfect opportunity for you to effectively plan!

Whilst we are currently closed, we are still working hard (from home) to create brand new DDR packages and delicious menus ready for when conference season is back in full swing.

We understand how difficult it can be to find a venue that’s perfect for all of your delegates, so we have put together some top tips to offer you a helping hand!

  1. Consider everything that you may possibly need from the venue
    Conferences and corporate events require a lot of planning! It’s important to create a list of everything and more that you could possibly require at your event to ensure that you choose the perfect venue. When selecting a venue, always be specific about your requirements from dates and timings to catering and refreshments. This will help to ensure that the day runs exactly how you are imagining it to!

  2. Assess whether your delegates will be able to easily access the venue
    Accessibility is arguably the biggest factor that can maximise the attendance at any event or conference. Before you select the venue for your conference, ensure that your delegates will be able to access the venue no matter what method of transport that they may plan to use.

    Luckily for us, we are conveniently located just off Junction 6 of the M5 motorway, and we offer free parking to all delegates.

    Not only this, we also have three local railway stations: Worcester Shrub Hill, Worcester Foregate Street and the newly opened Worcester Parkway, and Birmingham Airport is just a 30-minute taxi ride away.

  3. Ask if the venue can bespoke your package with added value
    There are certain things that are crucial for the smooth running of a successful conference. These include high-speed wi-fi for all of your presentations and streaming, integral AV systems, in-house catering and much more.

    In the last year, we have had brand new, super-speed wi-fi installed by our club partner EBC Group, brand new AV systems and we have created brand new menus featuring dishes that will boost your delegates motivation!

    Our dedicated Events Team are able to tailor-make packages to suit your exact requirements, all you need to do is enquire!

  4. Take a tour around the venue before you book
    If you’ve never visited your perspective conference venue before, it is always recommended that you take a tour around to check out the available rooms and facilities. It’s always important to consider the following:

    Is the venue clean, tidy and well-kept?
    Is there ample parking spaces for your delegates?
    Is the parking free or do you have to pay?
    Are the staff friendly and welcoming?
    Does the venue offer all of the space and facilities that you require for your event?

  5. Speak to an Event Co-ordinator
    When you make an enquiry with our dedicated Events Team, you will be assigned your very own Event Co-ordinator who will ensure that your corporate event is a success. Always remember that this individual will have extensive knowledge of our venue and can be on hand to answer absolutely any queries that you may have from budgets to what you’re hoping to achieve.

If you are interested in holding your corporate event at Sixways, don’t hesitate to contact a member of our Events Team today.

01905 459322 / 01905 459351

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