Making the most of your wedding coordinator
recently published research indicating that 39% of newlyweds said that organising
their wedding felt like taking on a second job, and two in five thought the
process of planning a wedding is now more time-consuming than it would have
been 20 years ago.
behind the scenes is Tasha Eden, Wedding Executive at De Vere Wokefield Estate,
who gives couples advice on how to make the most of their wedding coordinator
to alleviate some of the pressure.
in 250-acres of Berkshire parkland, De Vere Wokefield Estate, is a large
country estate hotel wedding and events venue. Following a top-to-toe,
multi-million-pound makeover, the Mansion House is now home to 87 guestrooms,
including 12 luxury suites, and is fully licensed, both indoors and on the
lawns to provide legal marriage ceremonies.
Buy into the team as well as the venue
Many venues will
provide idyllic, picture-perfect backdrops and whimsical settings for
Instagram-able wedding photos, but couples need to look beyond this to discover
which venue will deliver ‘the best day of their lives’. To do this, focus needs
to turn towards the hotel staff and service.
will typically be hosted by a member of the wedding team when a couple is first
scoping out their venue of choice, and often this person will end up being the
main point of contact in the lead-up to the big day. As a result, couples need
to be confident that that this person is knowledgeable and enthusiastic, has a
clear understanding of possible logistics, such as alternative options if the
weather turns, and that they are efficient and helpful.
While on the
tour, take the time to observe the wider team of hotel staff and the way they
interact with customers – it’s a good indicator as to what sort of service
you’re likely receive on your big day. With the average wedding costing more
than £27,000, according to Money Advice Service, couples need to be reassured
that their guests will have a fantastic experience on the day and that their
wedding is in safe, friendly hands.
Listen to advice
Once the venue is
booked, listen to the advice of the wedding coordinator during the various
meetings that will be arranged. With so much excitement and ideas flying around
it can be easy to lose sight of the basics and overlook what will work
logistically. It’s the wedding coordinator’s job to flag up any oversights, offer
advice on what’s achievable, discuss alternative options where necessary and
work with the couple to achieve a plan that meets expectations.
Use their contacts
Most hotels and
wedding venues have worked hard to form long-lasting and trusted partnerships
with local suppliers. In most cases there should be no obligation to use these
suppliers, but this could prove extremely valuable in terms of cost and time
saving and the benefit of working with a supplier who we know delivers an
efficient and high-quality service. For example, we work closely with Forever
Green Flowers and Cherubs Floral Design for
all flower and décor requirements, Sweet Indulgent Cakes which
provide a delicious selection of wedding cake flavours and design options, and Red
Fox Henley and , who are our two
top choices for professional photographers.
the value of a wedding coordinator’s experience. If they’ve worked with
companies that are notoriously late, place unnecessary demands on the couple or
charge more than other suppliers for the same service, it really is worth
considering an alternative.
For more unique
requests – we’ve had everything from helicopter arrivals to a reptile reception
drinks experience – check in with your wedding coordinator if they have any
ideas of who you could contact locally. It may be surprising to see who they
have up their sleeve.
Check out the albums
Some venues will
have wedding photo albums either online or dotted around the hotel. According
to The Knot, every year 40million people use Pinterest as a source of
inspiration when planning their wedding, and while this can provide some great
prop ideas and colour themes, nothing quite beats seeing the venue itself
transformed. Past weddings at the venue can provide perfect photo backdrop
ideas, give an indication of how the room layout will look once set-up, and
what colours complement the hotel’s décor.
It’s not just
photo albums couples want to see, with technical advances venues now offer an
online virtual tour. At De Vere,
once the viewing has been done in person, couples can walk through the venue
from the comfort of their own home.
Explore the possibilities
Find out what
hidden extras the hotel has that might not be obvious from an initial tour. For
example, there might be a master of ceremonies that can be included in the
package who will guide guests seamlessly through the day, taking the pressure
off the ushers or best man who are traditionally the first port-of-call for
If the venue is
part of a collection, there may be facilities located in other properties that
could be used on the day. For example, De Vere Latimer Estate has a vintage
popcorn machine that can be hired out across the portfolio and De Vere Beaumont
Estate has a converted horse-box which can be used as a prosecco bar on the
lawns during the summer at any of the De Vere properties.
weddings are unique, they have one thing in common – guest experience is
central to a wedding’s success. To achieve the perfect day, draw on the skills,
talent and experience of the wedding coordinator. They will help to alleviate
the stress of organising the big day, provide valuable insight and ensure that
everything is taken care of so that all the couple needs to do is to enjoy the
celebrations and look forward to the start of a new chapter together.