You’ve lined up the speakers. You’ve got a guest-list of your
industry’s great and good. All you need now is the venue – and finding
the right conference venue in London can often feel like a daunting
task.
Check out our guide below for the top eight things you need to think
about when you’re scouting suitable sites. Get these right and you’ve
got nothing to worry about. Well, almost nothing.
1) Did you receive a warm welcome at
reception and from the other members of staff you met on your visit?
Remember your delegates will likely get the same first impression. Make
sure it’s a good one.
2) Talking of first impressions, are
you impressed by the conference room or does the event space feel
outdated and – dare we say it – like it needs a bit of a clean? Think
about whether it sets the right tone for your organisation and more
importantly your event.
3) Getting there… Is the venue easily
reached from a train or tube station, or can delegates park there if
they prefer to travel by car? The latter is a bit of a luxury for London
conference venues, but it’s well worth checking.
4) Can you eat there – and more
importantly, would you want to? Find out if the conference venue you’re
checking out offers on-site catering that will meet a variety of dietary
requirements. Ask for sample menus to get a taste of the options.
5) Does the event space offer the
right conference facilities for your event? Find out whether there’s a
room big enough for your conference, considering the furniture you’ll
need and that you’ll want your delegates to feel comfortable. Some
conference venues in London even offer outside space which works wonders
for post-conference drinks or as a refreshing break-out area.
6) It’s all about the ambience… Does
the conference venue fit the image you’re hoping to convey through your
event? Consider whether your delegates would prefer a corporate London
venue in a glossy skyscraper with breath-taking views or a more modern
and quirky Central London event space and choose accordingly.
7) Is the event space accessible for
all? To run an event that everyone can enjoy, double-check that the
space is wheelchair-friendly, and has hearing loops available.
8) And finally, can you get that
all-important on-site technical support? Fast, free Wi-Fi is a must, but
will you be able to access help from the experts if you need to get
equipment up and running, or if something dares to go wrong? Find out in
advance to set your mind at rest.